GMG is one of the top 50 retail enterprises in Dubai operating with over 10,000 employees. They needed a transition from Classic SharePoint to a modern SharePoint experience with intuitive navigation, dynamic content, and visual consistency.
Modernizing a SharePoint intranet for 10,000+ employees across a major retail enterprise presented unique challenges requiring both technical expertise and organizational sensitivity:
The existing Classic SharePoint intranet was visually outdated, difficult to navigate, and lacked the modern features employees expected.
UI requirements kept evolving based on stakeholder feedback, requiring the team to adapt quickly without derailing timelines.
With over 10,000 employees depending on the intranet daily, there was zero room for downtime or poor user experience during transition.
The client required rapid design iterations and quick pivots based on internal feedback from multiple departments.
The project had aggressive deadlines requiring efficient parallel workstreams and clear prioritization of deliverables.
Brainium took an agile, collaborative approach to ensure the intranet redesign met GMG's evolving requirements while staying on schedule:
Regular alignment sessions with GMG stakeholders ensured requirements were captured accurately and feedback was incorporated in real time.
A dedicated team of UI/UX designers, SharePoint developers, and project coordinators worked exclusively on the GMG intranet project.
Sprint-based development with frequent demos enabled continuous feedback loops and rapid course corrections.
The team maintained flexibility to quickly pivot designs and features based on evolving stakeholder requirements.
Built with extensibility in mind, ensuring GMG's internal teams could manage and update content independently post-launch.
Brainium delivered a complete modern SharePoint intranet experience with the following core components:
A visually engaging home page with image carousel, quick links, upcoming events, FAQ section, and company announcements.
Birthday celebrations, social feed via Viva Engage, new joiner spotlights, and CSR initiative highlights to boost engagement.
Custom-built header and footer using SharePoint Framework extensions for consistent branding across all pages.
Dynamic content driven by SharePoint Lists for easy self-service updates by GMG's internal content teams.
Automated workflows using Power Automate to sync content between SharePoint and Microsoft Viva Engage social feeds.
Fully responsive design ensuring a seamless experience across desktop, tablet, and mobile devices for all 10,000+ employees.
The modernized intranet delivered transformative results for GMG's internal communication and employee experience.
Streamlined navigation and self-service content access significantly reduced time spent searching for information.
A visually appealing, interactive intranet replaced the outdated Classic SharePoint, boosting employee satisfaction.
Integrated social feeds, announcements, and event calendars centralized internal communications in one platform.
SharePoint List-driven content allows GMG's teams to update intranet content independently without developer involvement.
We loved working with Brainium on this project. The developers understood the assignment from the get-go.
GMG trusted Brainium and the team delivered, transforming the outdated intranet into a modern, engaging digital workspace. By leveraging SharePoint Online, SPFx, Power Automate, and Microsoft Viva Engage, Brainium created an intranet experience that connects over 10,000 employees, streamlines internal communication, and empowers content teams with self-service tools. The result is a digital workplace that employees actually want to use every day.
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